160+ features for UK waste carriers.

Unlimited digital WTNs

No per-note cap on any subscription — create as many transfer notes as you move loads.

Guided wizard

Customer and vehicle, waste details, photos, signatures — in order, so nothing statutory gets missed.

Mixed loads on one note

Multiple EWC-coded waste streams on a single note, as the regulations intend.

Producer mode & self-carry

Raise notes as the waste producer who hired a carrier; self-carried waste signs both sides and completes instantly.

Drafts

Park a half-finished note and pick it up on any device — the office starts it, the driver finishes it.

Repeat a note

One click clones a past job into a fresh note, with signatures, date and docket deliberately reset.

Waste profiles Business+

Saved customer + waste + vehicle + destination bundles that pre-fill a whole note.

Waste defaults & quick codes

Account-wide default waste details plus pinned EWC codes with your own names — synced between web and phone.

Custom numbering

Four reference formats — sequential or random, with or without the date — running on your own counter.

Status tracking

Draft, assigned, awaiting signature, complete — with badges on every list and a KPI strip up top.

Search & filters

Free-text search across reference, docket, customer, EWC code and address, plus status filters.

Edits with an audit log

Amend any note; every change lands in an immutable edit log and the PDF is rebuilt.

Weighbridge weights

Gross and tare capture with derived net weight, an estimated-vs-weighed flag, and after-the-fact corrections.

Recycle bin

Deleted notes are soft-deleted with a reason and restorable — plus a permanent purge when you truly need it.

Photo evidence

Before and after load photos, each with a camera-vs-library provenance trail.

Docket attachments

Attach weighbridge tickets, skip dockets and invoices to a note; they're listed on the PDF.

POPs declaration

The persistent-organic-pollutants declaration DEFRA requires, with component concentrations.

DEFRA classification

Official container types, physical form and container counts on every waste line.

Bulk actions

Select many notes and send them to a receiving site, or chase every outstanding signature, in one go.

Repeat-collection notes

Same customer, same waste, same place — covered by one note for up to a year.

Collection log

Record each pickup with quantity, vehicle and notes — the statutory schedule of transfers — with running totals.

Expiry management

Active, expiring and expired statuses with automatic warning emails and a 30-day push notification.

Both-party signing

Transferor and transferee sign on-screen or by emailed link.

Every delivery channel

PDF, email, SMS, QR code, share link, send-to-station and a no-login public view page.

Feeds reporting

Collections roll into tonnage and EWC reports alongside WTNs.

Full EWC catalogue

All 842 European Waste Catalogue codes searchable in-app — bundled on the phone, so it works with no signal.

Mirror-entry aware

Handles the 351 hazardous/non-hazardous mirror entries instead of guessing.

Hazard scoping

A WTN's code picker only offers non-hazardous codes; an HWCN's only hazardous ones. No accidental bypass.

EA & SEPA register search

Look up any waste operation, carrier or exemption by permit, name or postcode — England and Scotland searched together.

One-click permit checks

Confirm a permit is live before you tip there, with verified badges.

Reference data built in

SIC codes, R and D disposal/recovery codes, HP codes, POPs lists and DEFRA container types — with quick pins.

Four-nation rules engine

Regulator, statute, form type, code formats and retention periods per UK nation.

Jurisdiction snapshots

Every record keeps rendering under the regime it was created in, even if you later move region.

Unit handling

Kilograms, tonnes, litres and cubic metres converted consistently across notes, reports and DEFRA filings.

Xero & QuickBooks Solo+

Connect by OAuth and raise invoices from finished jobs without leaving WTNcloud.

Awaiting-invoice queue Solo+

Every completed, uninvoiced job in one list so nothing slips — with a "won't be invoiced" dismissal for goodwill jobs.

One-dialog invoicing Solo+

Turn a note into an invoice with saved line items, tax defaults and contact matching.

Live status Solo+

Draft, awaiting payment, sent, paid or voided — refreshed from the provider.

Invoice on the spot Solo+

The mobile success screen offers "create invoice" while the job is still in front of the driver.

Receiver inbox Enterprise

Carriers fire consignments at your site on arrival and they land in your inbox — batch arrivals grouped for one-tap acceptance.

Accept, reject or partial Enterprise

Record acceptance status, accepted quantity and rejection reason; you keep a frozen, immutable copy of every inbound note.

OCR paper notes Enterprise

Photograph or upload a paper transfer note and the fields are read for you, with per-field confidence scores.

Gate drop-off QR Enterprise

A QR on the gate lets customers upload their own paperwork with no login, into a review queue you control.

Part E in-app Enterprise

Sign the consignee section of inbound consignments on-screen.

Permit mass-balance Enterprise

Waste in vs waste out against your permit tonnage, per-EWC sub-limits, a headroom gauge and CSV export.

Reporting dashboard

Notes, tonnage and status KPIs over any date range, with previous-period comparison on every chart.

Breakdowns that matter

Monthly tonnage trend, tonnage by EWC code, top customers and top consignees.

Excel-safe CSV exports

All WTNs, all HWCNs and every aggregate — multi-line notes export as per-line rows.

Full PDF export

Download every note's PDF as a single ZIP — free on any plan, with your records available as a separate data export.

Audit trails everywhere

Signatures, edits, deletions, photo provenance and jurisdiction changes — all append-only.

Signature forensics

Name, company, method, timestamp, IP and GPS on every signature.

Encryption at rest

API keys, webhook secrets and DEFRA credentials are all encrypted.

Hardened public surface

Rate limiting, bot detection on public forms and private docket storage.

UK GDPR posture

EU data storage, documented per-nation retention periods, free full export and self-serve deletion.